Who we are ⚡:

Billys is a proptech startup, aspiring to empower tenants to take control of their buildings and enable them to live together harmoniously, while saving time, cost, and effort. We are well funded, backed by some of the best entrepreneurs and investors in Greece and beyond. We use technology to simplify the administrative, operational and financial processes for each tenant of each building community in the world. We have a clear roadmap and we are currently assembling the core team that will assist in building our innovative solution. We believe that teamwork is the key to success. We move quickly, and we create opportunities to learn about a wide array of topics. If you want to work in an entrepreneurial and dynamic environment and deliver actual value, come and join us.

We’re looking for 🧙‍♂️ :

We are looking for an Office Manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. You will be the central point of our growing company. From this position you will help us build our organization in various ways.

What you‘ll do 🎯:

  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Maintain the office condition and arrange necessary repairs
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

You have 🥇:

  • Proven experience as an Office Manager, Front Office Manager or Administrative Assistant
  • Knowledge of Office Administrator responsibilities, systems and procedures
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

We offer 🍩 :

  • Competitive salary package
  • A transparent and entrepreneurial environment
  • Personal development budget to spend on books, courses, etc
  • Company sponsored team-bonding events
  • Flexible hybrid/remote working
  • A chance for everyone to be creative and pitch new ideas
  • Latest tech gear, Apple or Windows
  • Great office spaces in the center of Athens
  • Company insurance plan

We treat all candidates equally: If you are interested please apply through our application system - any correspondence should come from there! The candidate experience is smooth and fair to everyone 😊

We’re on a mission to make everyone feel valued at work. That’s only achievable if our team reflects the diversity of the world around us - and that starts with you, hitting apply, even if you are worried you might not tick all the boxes! We embrace and encourage people from all backgrounds to apply - regardless of race/ethnicity, color, religion, nationality, gender, sex, sexual orientation, age, marital status, disability, neurodiversity, socio-economic status, culture or beliefs.